Microsoft Flow Send Email Saying Who Uploaded a File to Sharepoint

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• Article
• 09/15/2021
• 4 minutes to read

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Using Power Automate, yous can hands automate day-to-day tasks or build repetitive tasks in SharePoint that aid yous stay productive.

In this tutorial, you will create a menstruum that sends an email when a new particular is added in a SharePoint list.

Required setup

Before proceeding with these instructions, make sure your SharePoint site is prepare with the required lists and libraries.

Create a flow

1. In your SharePoint site, browse to the Projects list.

2. To create and manage flows for a list or a library, from the command bar, on the list or library page, select Integrate > Power Automate. Selecting Power Automate expands to show you more than options:

   • Create a flow
   • Run across your flows
   • Configure flows

   

   Note

   If they are available for the list or library here, you may see other options on the Automate bill of fare, such as Prepare a reminder and other flows.

3. Select Create a flow. In the Create a menstruation panel, yous can explore various templates available for your list.

   

4. Select the template that reads:

   Note

   Ship a customized e-mail when a new SharePoint list item is added.

   On a new browser tab, the Power Automate website appears and displays:

   • Template data
     • Name and description of the template.
   • Connection data
     • Various services this menstruum connect to.
     • The credentials those services will use to connect to.

5. Using the dropdowns, verify the connexion information (SharePoint Site Accost and SharePoint List Name) is authentic to ensure information technology uses your credentials.

   Annotation

   A green checkmark icon indicates a connection to the service was succesfully made using your credentials.

   

6. To create the menstruation, select Create Flow. Any connections that crave a connectedness are too attempted during this stride. Subsequently y'all successfully create the menstruation, the flow details page appears where you can edit and alter the menses, if needed.

   Note

   In this case, this flow that sends an email when new items are added to the list is now active, and runs whenever new items are added to the Projects list in the specified SharePoint site.

   

7. Click Edit in the acme command bar to edit the flow in the menstruum designer.

   

8. To aggrandize and view the configured backdrop, select the When the new item is created trigger. Note the input configured to the SharePoint site address and list name from where you created the menstruum.

9. In the Ship Email action, to expand the action, select Edit. All the input is filled in with dynamic values from the Get my contour and When the new particular is created deportment.

10. Hover over the dynamic values to see what properties they reference. For example, hovering over Email shows that the property is read from the Mail property in Become my profile.

    

11. To save the flow, select Save.

Examination your flow

To test your menses, either add together a new item in SharePoint list by adding a new item, or initiate the test run directly from the flow designer. To test the flow from the designer, follow these steps. Testing the flow from the designer helps you to quickly come across the flow run as the catamenia is executed.

1. In the menses designer, on the top command bar, select Examination.

2. In the Test Menstruation panel, select I'll perform the trigger action, and then select Save & Examination.

   

   A message appears instructing you to add a new listing particular to the SharePoint list y'all selected.

   

3. You should have the browser tab with the Projects list opened already. If not, open a new browser tab, and scan to the Projects listing.

   Note

   Practice non close the catamenia designer. Make certain you keep the menstruum designer browser tab open.

4. In the Projects list, on the command bar, select New, and add the post-obit items, and and so select Salvage:

   • Title: Project 4
   • Owner: Select a user from people picker

5. Switch to the catamenia designer tab. The flow run history appears. If all of your actions were executed successfully, a greenish checkmark icon appears aside every activity.

   

6. Select the action to see the inputs and outputs used in the catamenia run. This is also a skillful place to run across the actual values translated from those dynamic content properties used in that action.

   Every bit a result of this catamenia, you receive an email regarding the new projection information.

Modify your menstruation

1. In the menstruum designer, to edit your catamenia, select Edit.

2. Select the Ship E-mail activity.

3. In the Body input, after the Proper noun dynamic property, append the following string:

   • Owner:

4. While yous are all the same editing the Torso input, annotation the dynamic content listing that appears aside the action.

5. In the dynamic content list, select values from the actions in your menses, (for example, in the When the new item is created trigger, the project possessor information is available.

6. To add the owner information, in the dynamic content list, in the search box, search for owner.

   

7. In the results, select Owner DisplayName. Every bit you can run into, it too displays other information, such as e-mail, job championship, pic and more. Because the Possessor is a person column in SharePoint, SharePoint passes along the person details equally private properties to the menstruation.

   The modified Trunk input appears like this with the included Owner info.

   

8. To test the period, repeat these steps.

   Yous receive an e-mail with the updated owner data in it.

Adjacent steps

Congratulations on creating your offset flow!

In the next topic, we will use the aforementioned flow, and add the ability to interact with Microsoft Teams.

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Source: https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/get-started/create-your-first-flow